Privacy Notice

Introduction
Welcome to the website of Accounting Associates, Inc., where we use personal information provided by you for the sole purpose of serving you better. We understand that the matter of privacy regarding your personal information, may be a concern for you. Therefore, we have created this Privacy Notice which sets forth the privacy principals and explains the practices that will be followed with respect to the privacy of our users at this site. Occasionally, alterations to the Accounting Associates website and/or services provided by Accounting Associates will make it necessary to make changes to this Privacy Notice and we recommend that you review it periodically. By using this website, the user consents to the collection and use of his/her personal information by Accounting Associates, Inc.

How is personal information collected and used?
The personal information you provide is used by Accounting Associates to enable us to prepare, process and deliver services to you per your request. While using our website, you are allowed to edit and update personal information as well as download forms that may or may not include your personal information.

To serve you to the best of our ability, we may collect and maintain a variety of personal, non public information about you, your company and your employees. Company information may include, but is not limited to data regarding location, employees, payroll, and benefit plans. Personal information that may be required could include, name, address, Social Security number, employment status, spouse and dependent information, salary and benefits data and passwords.

We may collect information about you from a variety of sources including:

• Your direct access and use of our website.
• The submission of paper forms to us by you or your employer.
• Information received directly or indirectly from third parties
• Our transactions and experiences with you and your employer.
• On-line forms and through Internet technology, including the use of "Cookies" and "IP addresses"

Accounting Associates may share personal information in a variety of ways, including:

• We may use your personally identifiable information to communicate with you in the course of your employment or client relationship
• We may transfer our database of employee information to third party contractors who analyze such information on behalf of Accounting Associates for the purpose of, among other things, targeting emails to you regarding affinity programs or other offerings, sometimes at discounts or preferential rates to you. If you do not wish to receive email communications from us regarding affinity programs or other third party products and services, you may opt out of receiving such communications by following the procedures set forth in the respective email.
• We may transfer our database of employee information to a third party contractor who provides employment verification services or third party administration services on behalf of Accounting Associates. Such third party contractors are contractually bound to hold all such information in confidence and do not share such information with any parties other than Accounting Associates.
• We will provide certain personally identifiable information to third party benefit providers in conjunction with the administration of benefit plans.
  If you are an employee, most of your personal information is also available to your employer, However, Accounting Associates will not provide information regarding your physical and/or mental health to any third party for any purposes, unless compelled by government or legal authority.
• We may disclose information in special cases when we have a good faith belief that such action is necessary to: (a) conform to legal requirements or comply with legal process; (b) protect and defend our rights and property; (c ) enforce our website Terms of Use; or (d) act to protect the interests of our users or others. For example, we report information regarding your compensation withholding to the U.S. Internal Revenue Service and state taxing authorities.
• If necessary to respond to an apparent medical emergency, we may disclose selected employee information.
  We do not sell or rent personal information collected through this site to anyone. However, Accounting Associates may provide aggregate statistics about visitors to our site, such as volume, traffic patterns, and related site information to reputable third party vendors, but these statistics will include no identifiable personal information.
• We reserve the right, in our sole discretion, to sell various elements of the Accounting Associates business. In the unlikely event that we sell all or a portion of Accounting Associates, we will transfer personal information associated with that business as part of such a sale.

What are cookies and how are they used?
Like many other commercial web sites, we may utilize a standard web technology called "cookies" to collect and store information about how our site is used. Cookies were designed to help a web site operator determine that a particular user had visited the site previously, thus save and remember any preferences that may have been set while the user was browsing the site. They also enable us to pre-pop or automatically fill out form and schedules. Cookies are small strings of text that web sites can send to your browser. Cookies do not retrieve any other data from your hard drive or obtain your email address. If you are simply browsing an Accounting Associates informational site, a cookie may be used to identify your browser as one that has visited the site before.

We may also make use of memory based cookies in support if authenticating the user of certain Accounting Associates web applications. Similarly, if you are a registered user of a site providing service to Accounting Associates clients (and have a user ID and password), we may use cookies so that we can provide personalized information based on preferences you have indicated while using the site. Although you have the ability to modify your browser to either accept all cookies, notify you when a cookie is sent, or reject all cookies, some of these options may require that you re-enter your User ID and Password each time you enter the site.

You should disable the use of cookies on any system that provides multiple user or common access, as this option may allow users to another person's previously entered User ID and Password and potentially enter the site. Check the Security menus in the Internet Option screen of your browser to set the appropriate usage of cookies.

What is an IP Address and how is it used?
IP addresses are numbers that are automatically assigned to your computer, and if associated with other individually identifiable information, could be considered personal information. We use your IP address to help diagnose problems with our server and to administer and improve our websites. We also use your IP address to keep track of the information you have seen on our sites.

How can you correct, access, and update your information?
You may view and edit your personal information at any time by contacting us using the link provided on the website.

How can you help protect your information?
Information you submit through our website, as well as the information we send back to you while you are visiting our web site, is protected while passing through the Internet, using strong encryption ("scrambling" to make it incompressible) when necessary. Our secure server software encrypts information, ensuring that Internet communications through our website stay private and protected.Also remember to sign out of the registered site and close your browser window when you have finished your work. This is to ensure that other cannot access your personal information and correspondence if other have access to your computer.

Other sites
Accounting Associates sites may contain links to other sites, including those of our business partners. While we seek to link only to sites that share our high standards and respect for privacy, we are not responsible for the privacy practices employed by other sites or for the contents of what is offered on those sites.

What are your choices regarding collection, use, and distribution of your information?
If you have voluntarily provided information, you consented to the collection and use of your personal information as described in this Privacy Notice. If, in connection with your use of a particular service, we ask to use your data in a way not described in this Privacy Notice and you do not wish to permit that use, you can choose not to use the particular service.

Information on our website security
The information for the accounts you have with Accounting Associates, is kept secure and confidential through multiple security features and procedures.If you have any questions or concerns regarding this notice, please contact Accounting Associates